Localisation is built in
Chart of accounts, VAT, TIN, invoice template, income tax and social contribution rates, e-invoice preparation, customs declaration and commodity codes - these are the system's own modules.
One business management platform
Your whole business in one system. Under Azerbaijani rules.
From bookkeeping and stock to the sales pipeline, HR, documents and analytics - all in one database instead of separate programs. VAT, TIN, social contributions, e-invoice and customs are already there, not bolted on later.
The documentation is public - you can read how the system works before buying. A 30-day trial database is also available - just say so in the demo request.
28universal modules - counted from the registry
11ready financial reports, with Azerbaijani account codes
3interface languages: AZ / EN / RU
0external requests - no tracker, font or analytics
Whose work
What your own work looks like here
A role picks the system, not a module. Choose your job below and you get that person's daily screens and documents.
Artificial intelligence
You ask - the answer comes from the system's own data
In a system with hundreds of menus and screens a user's question always takes one of three forms: where is it, what is this, how do I do it. The ERPONA assistant answers all three - and invents nothing.
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The system finds the fact
The index is built from live metadata: screen name, address, procedure steps. A newly installed module is known automatically.
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The model writes the sentence
It creates no facts. Every number and every address in the answer must exist in the facts - otherwise the answer is dropped and the system's own text is sent.
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Read-only
The assistant does not create or change documents and does not calculate figures. Posting an entry from a chat window is closed on purpose.
Why ERPONA
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International systems do not know Azerbaijani accounting
A foreign system is bought, and then months are spent commissioning custom work for social contributions, e-invoice and TIN. ERPONA brings these in the core.
The core is industry-neutral
Finance, stock, HR and sales work the same in every business. Whatever is specific to an industry is a separate package - a company that does not install it never sees the extra menus.
Entered once, it lands in the reports
A movement recorded in the warehouse or on the production line flows into cost and from there into the profit and loss report. No manual re-typing in between.
Three languages, one interface
The storekeeper works in Azerbaijani, a foreign buyer in English, a partner in Russian. The language is set per user.
Build your own report
With the report builder a user assembles and saves their own view - no waiting for a developer for every question.
The documentation is open
Step-by-step guides with real interface screenshots live at docs.erpona.app. Training does not start after the sale.
What it looks like
Not concept art - screens of a working system
The images below are taken from a live ERPONA installation. The figures come from a demo database; the screens are the same as the ones customers use.
E-invoice queue and readiness problems
Before an invoice goes out, the system checks it and names the missing detail - "the company TIN is empty", for example. The mistake is caught in the system, not on the tax portal.
- Ready and not-ready invoices in one list
- A concrete problem stated for every row
- Numbering and queue status
E-invoice queue · demo database
A balance sheet on the Azerbaijani chart of accounts
Balance sheet, profit and loss, trial balance and general ledger are built on local account codes - 111100, 211100, 533100. The report is one an auditor here recognises.
- Balance sheet and profit and loss
- Trial balance, general ledger, ageing
- Posted-entries-only filter and CSV export
Balance sheet · demo database
Month-end close: a checklist, not a memory game
The system lists the steps, marks what is unfinished and counts what is blocking. The month does not close until the period is locked.
- Depreciation, bank statement, FX rates, stock count, VAT
- Blocking steps counted separately
- Period lock - nothing posts into a closed month
Month-end close · demo database
Universal modules
28 modules that do not depend on the industry
These work the same in a factory, a shop and a service company. You do not have to buy all of them.
BrandingCore and interfaceThe interface in your brand: name, logo, colours, email footer and login screen.
Language and terminologyCore and interfaceThree languages - Azerbaijani, English, Russian - and the customer's own terms written into the interface.
Report builderCore and interfaceWhen the ready-made reports are not enough you build the view yourself: source, filter, grouping and measures - saved under a name.
AssistantCore and interfaceYou ask in a chat - the assistant finds the screen, explains the term and walks through the procedure step by step. When it does not know, it says so.
CoreCore and interfaceThe foundation every module stands on: targets, signals, the metric store and permission groups - with no industry baked in.
DocumentsCore and interfaceContracts, certificates and protocols next to the record they belong to - with versions, discussion and external sharing.
Single sign-onCore and interfaceLogin through an identity provider with the role granted automatically - hiring and leaving are managed from one place.
InterfaceCore and interfaceOverview screen, chart library and year-on-year comparison - one frame, the same for every module.
E-invoice readinessFinance and accountingAn invoice is checked before it is sent: a missing detail appears by name, while numbering and the queue sit in one list.
Financial reportsFinance and accountingEleven ready reports - from the trial balance to the audit trail, with Azerbaijani account codes and a variance check on each one.
Finance and order bookFinance and accountingCash desk, advances, expense requests, budget, currency, period close and the order book - a treasurer's daily work in one section.
Fixed assets and depreciationFinance and accountingDepreciation schedule, automatic postings to the ledger and revaluation - two methods, one source.
Azerbaijani localisationAzerbaijani localisationChart of accounts, VAT, tax ID, profit and simplified tax, withholding at source - built in, not bolted on later.
Customs and importAzerbaijani localisationImport declaration, corridor, commodity code, duty and VAT - closing the gap between goods arriving and the production plan.
Tender monitoringAzerbaijani localisationPublic procurement notices, procurement plans and outcome analysis - including the answer to "why did we lose".
PayrollAzerbaijani localisationIncome tax, social insurance, unemployment and medical insurance - a banded rate table, one calculation, one ledger entry.
Warehouse viewsOperations and inventoryThree screens for the warehouse keeper: receipt, issue, stock count. No fields that go unfilled.
MaintenanceOperations and inventoryEquipment, a preventive schedule and the hourly cost of downtime - the maintenance argument becomes a number.
Environment and LWGOperations and inventoryWater and energy per square metre, chrome recovery, effluent measures and the certificate scorecard.
LaboratoryOperations and inventoryTest catalogue, samples and results - when a limit is breached the batch does not move to the next stage.
PlanningOperations and inventoryThe sales plan derives the production plan, and the production plan derives the purchase plan - the three are linked.
PurchasingOperations and inventoryOrder, receipt and invoice check each other; the supplier's tax ID, the purchase act and the cash limit act before the document is posted.
Shop floorOperations and inventoryA shop-floor screen for a tablet: three large buttons, a mandatory downtime reason and automatic time tracking.
Leather industrySales and customersFrom raw hide receipt to a finished batch: grading, processing stages, the route sheet and quality costs.
ShopsSales and customersShop sales, a heat map, the loyalty card and a signal to production - the whole chain in one section.
Enquiries and funnelSales and customersSales funnel, loss reasons, source analysis - and above all, first response time.
Export channelsSales and customersUnit price by country, dormant importers, and whether the money spent on a trade fair comes back.
PeoplePeopleAttendance, staff turnover and occupational safety indicators - together with the incident log.
A module-by-module description is on the Azerbaijani page.
Industry packages
Package 01
Package 02
A neutral core plus a package for your industry
Every industry has its own unit of account, its own stages and its own reporting. ERPONA does not mix that into the core: the industry-specific screens come as a separate package installed with one command.
Manufacturing (tannery)
Raw material to finished goods, with batch tracking.
- Raw material intake, grading, processing batch
- Shop-floor tablet: stage, downtime, counter
- Laboratory tests and a quality gate
- Water, energy and waste per unit of output
- Scorecard for industry certification (LWG)
Retail (shop network)
Multi-site selling, without the manufacturing modules.
- Sales per shop and a heat map
- Stock across sites and replenishment signals
- Simplified receiving and stocktake
- Lead pipeline and first-response time
- Financial reports and e-invoice preparation
Both packages were built for real companies and are in use. If your industry is not on the list, a package is built the same way - without touching the core, finance or localisation. Tell us your industry.
Rollout
Five stages, each with a check at the end
A stage is not started before the previous one is signed off - that is where half-finished ERP projects come from.
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Discovery
Industry, workflow, document forms and user roles are written down.
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Installation
Server, database and the right profile; company details are entered.
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Data migration
Items, partners, balances and the opening trial balance are moved.
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Training
Every role works on its own screen; the docs stay on the portal.
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Go live
A parallel month, then the full switch. Backups and monitoring are set up.
Pricing
How it is counted
One-off
Included
Three packages, no hidden costs
The licence is per user. Rollout and data migration are one-off work and are not folded into the monthly fee.
Starter
On requestUp to 10 users
- Core, interface and Azerbaijani localisation
- Financial reports and e-invoice
- Warehouse and sales screens
- Access to the documentation portal
Industry package
On requestWith the screens of your industry
- Everything in Starter
- Industry module set and profile
- Operational screens (shop floor, warehouse or store)
- Data migration and role training
Enterprise
On requestSeveral companies, several databases
- Everything in the industry package
- SSO (OIDC) and role provisioning
- Custom reports and integrations
- Priority support and an SLA
How the price is built
Per user
A monthly or yearly licence based on the number of active users. A storekeeper, a salesperson and an accountant count the same - there is no per-role tariff.
Rollout and migration
Installation, tuning the industry package, data migration and training are quoted separately and are not added to the subscription.
Updates and support
Releases, security updates and the documentation portal are included for the licence period. An SLA is written into the enterprise package.
Frequently asked
The first questions buyers ask
Where is the data stored?
The system can run on your own server or on one we manage. Either way the database is yours: a full copy (PostgreSQL dump plus the file store) is available at any time. Cloud is not compulsory.
Can we migrate from 1C or Excel?
Yes. That is the third stage of the rollout: items, partners, balances and the opening trial balance are moved. Afterwards the balances are reconciled against the old system - if a difference remains, go-live does not happen.
How does the e-invoice work?
The system prepares the invoice: it checks the TIN, the amounts, VAT and the numbering, and lists whatever is missing. It is a preparation and bookkeeping layer - automatic exchange with the portal is agreed separately.
How long does a rollout take?
There are five stages, each with a check at the end. The duration depends on the size of the company and the state of the data to be migrated; migration is usually the longest stage. A concrete schedule is given after discovery.
How many languages does it run in?
The interface is in Azerbaijani, English and Russian, and the language is set per user. The documentation portal is in Azerbaijani.
Can we see the system before buying?
Two ways. The documentation portal is public and shows every screen with real images. And a demo request gets you a demo database matched to your industry, with a 30-40 minute walkthrough. And third: a 30-day trial database - just mention it in the request.
Request a demo
See the system with your own data
Write to us and a demo database is prepared for your industry and user count. The walkthrough takes 30-40 minutes.
- Emailinfo@erpona.app
- Documentationdocs.erpona.app
- Live systemdemo.erpona.app - credentials on request