Privacy policy
This document covers two separate things: what the website collects, and who owns the data inside the system. They should not be confused.
Last updated: 2 September 2026
1. The website: erpona.app
The site is static. None of the following exist:
- Analytics platforms (Google Analytics and the like)
- Advertising or tracking pixels
- Cookies - none are set
- Third-party scripts and fonts - every file is served from our own server
Server logs
Like any website, the web server writes requests to a log: IP address, timestamp, the page opened, the browser name. This is a technical necessity - there is no other way to see a fault or an attack. The log is not used for advertising or profiling.
Calculators
The calculations on the calculators page run entirely in your browser. The salary or amount you type is not sent to a server and is not stored anywhere.
The demo form
The form is not submitted to a server: what you fill in opens as a message in your own mail program, and the decision to send it is yours. The data reaches us only when you send that message. If you do, it is used solely to answer your enquiry.
2. The system: an ERPONA installation
The data inside the system - your customers, your staff, your documents - is yours. We do not own it.
Where it is stored
The system can be installed on your own server or on one we manage. The choice is yours and is written into the contract. Either way you can request a full copy of the database (PostgreSQL dump plus the file store) at any time.
Our access
If the server is managed by us, technical support access exists and is set out in the contract. If it is on your server, access exists only when you grant it.
Retention
The system has a retention mechanism: a document cannot be deleted before its period is over, and once it is over the document is archived, not deleted. You set the period in line with the law.
Personal data
The system holds employee and customer data. Responsibility for collecting and processing it rests with you as the data owner; the system makes that technically possible through role-based access, row-level restrictions and an audit trail.
3. Contact
For questions, corrections or deletion requests about your data, write to info@erpona.app.
The operator's full legal details (name, tax number, registered address) are given in the contract documents.