Chart of accounts
The Azerbaijani chart comes ready and is applied to the company. Opening balances are loaded through a separate import step.
For accountants
Accounting is not bolted onto a foreign system
The Azerbaijani chart of accounts, VAT, TIN, social contributions and e-invoice sit in the core of ERPONA. They are not later additions - the system was built on top of them.
The documentation is public: you can read step by step how each screen works before buying.
The foundation
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From the chart of accounts to the return
VAT
VAT bookkeeping, the structure of the return and the VAT deposit account. The invoice template ships with the TIN on it.
Other taxes
Simplified tax, profit tax and withholding at source - each with its own screen.
Payroll
Income tax, social, unemployment and medical insurance with a rate table. The table lives in the database - when the law changes the accountant edits it.
Fixed assets
Two depreciation methods: accounting (straight-line, the one that enters cost) and tax (declining balance). Only the accounting method is posted.
Currency
Automatic download of the central bank rate and period-end revaluation.
What it looks like
The accountant's three daily screens
Month-end close is a checklist
Closing a period is not left to memory: the system lists the steps, marks what is unfinished and counts what is blocking. The month does not close until the period is locked.
- Depreciation, bank statement, FX rates, stock count, VAT
- Blocking steps counted separately
- Period lock - nothing posts into a closed month
Month-end close · demo database
Reports on local account codes
Balance sheet, profit and loss, trial balance, general ledger and ageing. The codes come from the Azerbaijani chart - 111100, 211100, 533100 - so the report is one a local auditor knows.
- Posted-entries-only filter
- CSV export
- Reconciliation statement and audit export separately
Balance sheet · demo database
The e-invoice is checked before it goes out
A missing detail appears in the list by name - "the company TIN is empty". The mistake is caught in the system, not on the portal.
- Ready and not-ready invoices in one list
- Numbering and queue status
E-invoice queue · demo database
Day-to-day
Every operation has a written guide
Each item below has a step-by-step guide on the documentation portal.
Accounting
Opening balance importBank statement import
Setting up the chartE-invoice preparation
VAT deposit accountFixed assets
Reconciliation statementAudit export
Treasury
Cash ordersExpense reports
Central bank ratesMonth-end close
FX revaluationApproval flow
Group consolidation
Taxes
VATSimplified tax
Profit taxWithholding at source
Payroll deductions
Reports
Balance sheetProfit and loss
Trial balanceGeneral ledger
AgeingReport builder
Accountants ask
Six questions we hear most
Does the chart of accounts come ready, or do I build it?
The Azerbaijani chart ships as a module and is applied to the company during installation. After that you can add your own accounts and rename them - the chart is not locked.
How are payroll rates updated when the law changes?
Rates live in the database, not in the code: the percentage, the bracket threshold and the effective date are rows in a table. The accountant adds a new row, and past periods keep their old rates. There is no waiting for a release.
Can something be posted into a closed month?
No. The month-end close screen locks the period, and nothing posts into a locked period. Before closing, the system lists the blocking steps - depreciation, bank statement, FX rates, stock count, VAT.
Is the statutory retention period handled?
Yes. A document cannot be deleted before its retention period is over, and once it is over the document is archived, not deleted. The period is set by the accountant; the system only enforces it. There is no default rule, so that no figure is mistaken for an approved one.
How do I hand data to an auditor?
Audit export is a separate screen and reports export to CSV. Beyond that, a full copy of the database is available at any time - the data is yours.
Are profit tax and simplified tax calculated separately?
Yes, each has its own screen, as does withholding at source. The module does not file returns: it calculates and creates the journal entry.
Next step
Read first, then look
The accounting section of the documentation portal is fully open: an explanation and real screenshots for every screen. To see the system live, a demo request is enough.